Lexington Field and Garden Club’s Grants for Gardeners Program

The Lexington Field and Garden Club is pleased to announce an exciting, new program called “Grants for Gardeners”! This program will fund innovative ideas developed by you, our members, over the next fiscal year.

In 2020, the Executive Board under the leadership of co-Presidents Bridget Galdes and Ruthanne Igoe appointed a working committee, the Financial Advisory Working Group. This committee was tasked with developing and implementing a Fiscal Strategy and a transparent process to generate, evaluate and fund new initiatives by active Club members that support the Club’s mission. The Executive Board at its last meeting of the 2020-2021 fiscal year, approved always keeping three years of Club costs in reserves. That decision left funds available to use to enhance the Club’s mission of “education, service, and friendship.” We are grateful to past leaders for decisions that placed the Club in such strong financial health.

What is “Grants for Gardeners”?

“Grants for Gardeners” is a new pilot program that funds innovative projects proposed by LFGC members. This grant request formalizes the process of distribution of excess funds from the Club’s treasury and provides a transparent and accountable process, while maintaining the Club’s solid financial position.

Who May Apply?

Grant requests can be submitted by individual LFGC members only. While several members may wish to collaborate on a project, only one person will be named as the grant recipient on the application. This individual will be responsible for the project, budget, and its timely completion.

What Projects or Ideas Are Eligible?

Projects eligible for funding should align with the Club’s mission and benefit Lexington or the Lexington Field and Garden Club only.  For 2021, a pilot year of this new process, the total Grant budget for all projects combined has been set by the Board at $3,000. (This fund will not use monies donated to the Club or earmarked for other specific projects and does not impact the Club’s operating budget.)

-       Projects are favored that would have broad appeal to the membership or the Town.

-       Grant applications for social events, federal buildings or lands, religious institutions, or personal property such as a private home will not be considered.

-       If there is ongoing maintenance of a project or program requiring either ongoing funds or personnel, applicant should address this in the application.

-       Projects or proposals cannot request more than 3 years of funding.

-       No scholarships or funding of individual member’s education at this time.

Preparing and Submitting an Application

Proposals will be considered for funding on a bi-annual basis, in September and February of each year. Next year's deadline is:

 September 15, 2022 noon EST – Grant submission deadline.

The grant application form is now available for download here. Applicants will download the Word document, type in their information and then send their final application as an attachment by email to lfgcgrantrequest@gmail.com

Questions about grant applications will be answered by the grant administrator by email lfgcgrantrequest@gmail.com from August 23 through September 13, 2021. Please allow two full business days for a response.

When preparing an application for funding, please provide a brief narrative addressing how the project fits the mission of the Club and provide a budget and any supporting documents, such as photographs, relevant to the proposal.  Grants can be requested for one-time projects, as well as multi-year activities. Include goals and objectives by which the application can be judged. (Is the goal of the project to make the town more beautiful? Provide education to members or the town? How should the project be judged? What benefit does the grantee get from the funding? What benefit is there to the Club?) Those who receive a grant agree to post a permanent marker, lawn sign, slide (in the example of a presentation) or statement in any approved project that says, “This project was supported by the Lexington Field and Garden Club Grants for Gardeners program.”

Review Process  

Review Process Timeline:

Last two weeks August, 2022: Information/ Grant Application posted on Website

Last two weeks of August through September 14, 2022: Applications are submitted

September 15, 2022, noon EST: Grant application deadline

September 16-28, 2022: Committee reviews and scores applications individually and anonymously

September 29, 2022: Committee meets as a group to finalize funding decision

September 30-October 5, 2022: Applicants notified individually by email of decision regarding their application

October 8, 2022: Title of grant, name of applicant awarded and amount of funding posted on LFGC website

September 15, 2023: Successful applicant submit one page progress or completion report to FAWG  by email to lfgcgrantrequest@gmail.com

 

For 2021, a pilot year for this new process, our goal is for the grant administrator to receive the grants confidentially, and to anonymize them for review by the committee. FAWG committee members will review and score the grants individually and then meet as a committee to select the final awards. Applicants will be notified by individual email within 14 business days of the submission deadline as to the approval, rejection or request for additional information (September 30-Oct 5, 2021 for this year). The applicant may incorporate this feedback for possible re-submission for the following grant cycle. Funding may be for the total amount requested in the application or some portion thereof. Funded proposals including the title of the grant, amount awarded, and the author of the grant will also be posted on the LFGC website. This ensures transparency of how Club funding is being used. Reimbursement of funds to grantee will be made as funds are spent for the project by the LFGC treasurer. Please provide receipts. Within 1 year of the grant submission deadline, a brief one-page report should be sent to the FAWG at lfgcgrantrequest@gmail.com

 

We look forward to hearing from you!

The Financial Advisory Working Group (2020-2021)

Kris Alaerts (Chair) Marilyn Rudick (grant administrator), Bridget Galdes (past co-President), Ruthanne Igoe (co-President), Miranda Cohen (Treasurer), Betsy Pollack, Anne Webster, Marlene Stone (co-President)